MDCVSA Home ARCHIVES: Past Champions Minutes CURRENT EVENTS: Calendar MDCVSA Executive    Committee/Staff Insurance    HOW TO FILE A CLAIM Men's Select Team Registration & Payment MDCVSA Directory of    Affiliated Leagues Sanctioned Tournaments State Referee Program Yahoo! Discussion Group TOURNAMENTS: USASA National Cups State Cup Challenge Cup Veterans Cup Coed State Cup Other Sanctioned    Tournaments Tournament Photos GENERAL INFO: F A Q's Soccer Links Contact Us How to Make    a Player Pass GOVERNANCE: MDCVSA Bylaws MDCVSA Constitution MDCVSA Greensheet Disciplinary Suspensions Travel & Reimbursement FORMS: Neptune Rosters How to Make a Player Pass U. S. Open Cup Amateur National Cups Coed National Cup State Cup Women's State Cup Challenge Cup Women's Challenge Cup Veterans Cup Women's Veterans Cup Player Pool Form    (All Competitions) League Remittance Electronic Registration Reimbursement USASA Int'l Clearance Insurance Summary    (English & Español) Insurance Claim Form    (English & Español) How to File a Claim    (English & Español)

MDCVSA Minutes General Council Meeting May 4, 2002 Wye Suites Fredericksburg, Virginia The meeting took place on May 4, 2002 at the Wye Suites, Fredericksburg, VA and began at approximately 10:00 am. We began unofficially watching a movie of excerpts of highlights from US national team games. The meeting officially began at 10:15 am. I. Roll Call: Was not taken due to the small number of council members in attendance. It was evident that there was no quorum. A. Executive Committee Members Present: President - Wally Watson; Vice President - Jim Sadowski; Executive Secretary - Suzie Price; Registrar - Ben Jones (Absent from the meeting were: Treasurer: Ralph Wills and Recording Secretary: Michael Slie). B. Member leagues present: Capital Coed Recreational & Premier S.L. (Jim Sadowski); Central Virginia Recreational S.L. (proxy held by Lauren Ware); Chesterfield Women’s Soccer Association (Lauren Ware); Hampton Roads International S.L.(Selim Ozic arrived at 10:30 am); Washington Area Women’s Soccer League (Eric Hoy); Washington International Premier S.L. (Steve Long); Virginia Coed Sports & Recreation Association, Inc. (Wolf Antoni - arrived at 11:45 am). C. Additional attendees: Delegate Kip Germain; Delegate Lauren Ware; Scott Meyers (State Referee Administrator). II. Approval of Minutes: Minutes from the last two meetings are still pending approval as there has not been a quorum. III. Officers Reports A. President’s Report 1. Wally distributed a letter addressed to him from Mike Edwards, Pres. USASA and the $10,000 fine will be imposed to MDCVSA for careless paying procedures to the federation in the past. Mike has said that the USASA will not ask the MDCVSA have an independent third-party audit since Lauren per her audit committee is reporting to him on a regular basis. Since the Registrar is resigning, in the interim registrations should be sent directly to Ralph Wills or to the PO Box. 2. Wally explained that $2 of dues monies goes to support the National Teams Programs and $1.50 of dues monies goes to support select teams, national cups, and other developmental programs. Wally distributed the Financial Report form USASA that showed fees sent in by states but that is hard to understand as Premier teams players are counted and Recreation teams do not count players. 3.At present Wally will be handling Insurance issues. We now have sheets explaining D & O Insurance in Spanish. We are waiting for K&K to get back to us and explain exactly what D&O is all about with specifics. Contact Suzie, Exec. Secy if you would like one. 4. Wally will also handle player passes. Passes should not be handed out to unaffiliated leagues. It was brought up that about five years ago we passed a resolution requiring all leagues to use the USASA player pass. This was done to assist the referees and for ease in entering National cups. There was no charge except for the 50 cents which covered the materials. Also suggested if possible was to have all passes numbered or coded and possibly to have a unique pass for the MDCVSA. Questions raised were how do we deal with bogus player passes. For either call Wally at 703 321-7254 or email him at Wally72530@aol.com. Scott Meyer indicated that he needs to be able to tell referees if teams and leagues are sanctioned for referees to get credit and also for liability purposes. B. Vice President’s Report: Jim Sadowski presented his written report, which was e-mailed to the council prior to the meeting. E-mail Jim if you need a copy (jds@gdllaw.com). Jim suggested that the MDCVSA should set spending priorities after seeking input from the member leagues by sending out a membership survey. Jim questioned the amount of money being spent on officer travel and meeting expenses and wants to see more resources devoted to referee and soccer field/complex development due to a shortage of good playing surfaces. C. Treasurer’s Report: Ralph Wills: The Acting Treasurer was absent but he did have a report (that was passed out). It was pointed out that the report was very late and it was incomplete (no deposit detail provided). The leagues in attendance could not verify their payments because there was no deposit detail in the report. The Constitution requires a detailed report of every transaction. Suggestions for the next Treasurer’s report were to have liabilities listed as well as standard categories and deposit details. Also, fees that came in late from 2000, 2001, we may still owe the USASA. We need an income and expense statement (balance sheet) that shows profits and losses. Wally explained that getting some league to pay was a problem since all leagues do not play the same season. Another problem is when a league sends a check there is no backup information accompanying it. We need specific information (breakdown of players and teams) to be submitted with the payment check. It was suggested to develop a new form to accompany checks in the future. Teams have been sent invoices in the past and we need to establish what the procedures will be for the future. D. Registrar’s Report: Ben Jones presented a written report and announced his official resignation to take place after today’s meeting. He has been involved for approximately the last five years and has many new ventures in his personal and professional life to deal with as well as working toward becoming a National Referee. Thanks Ben for all of your time and good luck in the future. His data sheet was from September 1, 2001 to May 4, 2002. We will be mailing out notices to everyone who is not in good standing. It was pointed out we need much better communication between the Treasurer and Registrar. E. Executive Secretary: Suzie Price passed out the "Tampa News Flash" e-mail about the mid-year meeting that was sent out earlier by e-mail. Lauren Ware complimented the Executive Committee for increasing communication to the leagues and asked that this practice be continued. IV. Guest Speaker: Scott Meyer, SRA of the State Referee Program put on a very informative power point presentation. The State Referee Program is a joint program bun by the youth and amateurs. Don Hood is our representative of the Amateurs. There are 7 voting members. The SYRA is Larry Monaco. In MDCVSA we have approx. 10,000 amateur players and 140,000 youth. There is also the super y league and pro leagues consisting of MLS, DC United, WUSA, 2 A leagues, 3 D# and 2 W. There were 4600 refs in 2001. 64% of them were recertified at a grade 8 approx. 4, 174. There are 16 National Refs with one FIFA AR. Grades 5, 6,7 there are 200 refs and Grades 9, 10, 11 - 309 refs. The ages of the refs and amounts are as follows: <15 years old: 1,076 15-18 years old: 1,553 19-30 years old: 456 31-40 years old: 262 41-50 years old: 721 >50 years old: 532 Grades 9- 11: 400 Classes taught: 212 Instructors: 90 Assessors: 54 Cert. Assignors: 80 There are approx. 4800 referees in 2002. As of September 1, 2002 assessors must be certified to be covered by Insurance. The website www.VADCSoccerref.com lists the certified assignors or call Carol Shaeffer at 703-491-1717. Facts of the SRC Budget $234,920 Annalisa Pawlosky won the Region I and National Young Female of the Year in 2001. Youth Referee Camp is in its fourth year There was an Adult Ref. Camp held for the first time Nine Refs plus one assessor working MLS/WUSA games The assignor page web site There is a Referee Development Program There is on-line Registration The challenge is raising the competence of our Referees along with recruitment and retention. Classes are also taught in Spanish. V. 2002-03 Dates to Remember A. June 15-16: MDCVSA Men’s and Women’s State Cups, Bryan Park, Richmond - Derek McCown B. June 19-23: USASA Veterans Cup, Beckley, WV C. July 27-28: Hot Dog Tournament - Wolf Antoni D. Aug 3-4: MDCVSA Womens Challenge Cup, Washington, DC - Eric Hoy E. Aug 8-11: USASA AGM, San Francisco, CA F. Aug 23-25: USASA Coed Championship, Virginia Beach - Jim Sadowski G. Feb 21-23: USASA Mid-Year, San Diego CA VI. Cup Reports A. USASA National Cups, State-level Qualifying - Steve Long: Steve thanked Derek and Richmond for all of their help and in using their fields. He handed out cup sheets and went over scores. Everyone is paid up but the Buzzing Hornets. The Dynamos upset the LCC. He explained the problems of getting U-20 and U-23 hard to qualify because they are technically not eligible to play until out of college. Other problems mentioned were also some fields are closed in summer (i.e. Richmond). Thanks Steve for taking on the job on the spur of the minute. B. MDCVSA Women’s State Cup - Lauren Ware: and Men’s State cup will be same weekend June 15-16, 2002. As of today 5 teams have entered into the Women. C. USASA National Coed Cup - Jim Sadowski: The national Coed Cup will be held at the Hampton Roads Soccer Complex on August 23-25, 2002. Jim is looking for a State Coed Cup Coordinator for the state Coed Cup. Volunteers will be needed for the national event. If you are interested please contact him (jds@gdllaw.com). The state competition will be held in June and early July. D. MDCVSA Women’s Challenge Cup - Eric Hoy: WAWSL will sponsor the Challenge Cup. At the Lincoln Memorial fields on the Mall in Washington, D.C. on the weekend of Aug. 3-4, 2002. For info contact eric.hoy@aol.com. VII. Committee Reports. A. Audit Committee (FY 95-99) / Jim Sadowski: a Fifth Interim Audit Report was sent to the council by e-mail and handed out at the meeting. Anita Hood resigned as Chair and Wally appointed Jim to be the chairperson. The Committee received international game records from the RFK Stadium authority for two international games promoted by the MDCVSA. Those records show that multiple cash advances ($43,485) and tickets ($31,050) were given to the former Treasurer and to the current President. B. The Committee submitted a written request to the former Treasurer and to the President asking for an explanation as to how the cash was spent and what happened to the tickets. To date the Committee has not received an explanation. The President did forward to the Committee and to the council a memo explaining the international game process but that memo did not include an explanation of what happened to the cash and the tickets. The former Treasurer has not responded at all. The Committee has been unable to account for $128,399.90 in expenses associated with missing tickets, cash advances, or checks issued from the MDCVSA account. C. Wally Watson handed out his response to the Audit Committee pertaining to International Games. He stated in the past, he handed the receipts to the Treasurer and assumed the bills were paid. D. Selim Ozic had a motion read concerning the audit to be put on the agenda for the next meeting. He sent it out by email and it will be mailed as an attachment to these minutes. E. Audit Committee (FY 99-01) / Lauren Ware: reported on her audit committee and explained that no condensed report has been issued as there is much information missing and she has not been able to get many documents from the Acting Treasurer to date. VIII.Other Matters Discussed A. Referee Matters: During an International game in the year 2000, one of our member leagues refused to pay the referees an appropriate amount. Wally guaranteed the referees that he would investigate the matter and the state would make up the difference. We agreed to give the Center referee an additional $50 and the assistant referees an additional $25 each. B. Kip Germain - He has teams for the USASA Veterans Cup June 19-23, 2002. Also accepted Wally Watson’s award for being inducted into the Virginia Hall of Fame. Thanks Kip. C. Wolf Antoni (VCSRA) - Questioned how and when to get Luis Del Aguila’s computer returned. Luis made a disk available, however no one can either open it or it is corrupted. D. Hot Dog Tournament (Wolf): The VCSRA’s annual Hot Dog Tournament will be held on July 27-28, 2002. For more info go to www.coedfun.org. Teams need to be sanctioned in order to participate. Wolf also submitted a proposal for our next meeting regarding an administrative office (attached). E. Lauren Ware - indicated that she needs that disk for her Audit Committee and that if the disk is not provided (or copied) then Luis must give her committee a copy of the Quicken files and data on his computer. F. Jim Sadowski - volunteered to write Luis a letter asking for the information and the computer as the information on his computer is needed and the computer that was paid for by the MDCVSA should be returned. Jim will also be volunteering as a referee for the Veteran’s Cup. G. Wally Watson - agreed to call Luis to try and get the computer back and send a letter to Luis if his call was unsuccessful. IX. For the Good of the Game A. WUSA has their spring training in Striker Park and our own Lauren Ware headed the volunteers. They had 3 exhibition games March 23, 2002. B. Kip Germain questioned the constitution and wanted to know if it would improve attendance if we did away with requirement for 4 meetings a year. We want to know what is the best day for everyone to attend a meeting (weekends?, nites, when?) X. Adjournment: The meeting adjourned at approximately 1:00 p.m. Respectfully submitted, Suzie Price Executive Secretary Jim Sadowski Vice President MDCVSA Season-by-Season Archives 1988-'89 State Championships 1997-'98 Women's Challenge Cup 1998-'99 Women's Challenge Cup National Cups 1999-'00 State Championships Coed State Cup National Cups Minutes 2000-'01 State Championships Women's State Cup National Cups Minutes 2001-'02 State Championships Women's State Championships Coed State Championships National Cups Minutes 2002-'03 State Championships Coed State Championships National Cups Minutes 2003-'04 State Championships Coed State Championships National Cups Minutes 2004-'05 State Championships Coed State Championships National Cups Minutes Metropolitan D.C. - Virginia Soccer Association, Inc. 2239-A Tacketts Mill Drive Woodbridge, Virginia 22192 (703) 492-KICK info@mdcvsa.org http://www.mdcvsa.org Copyright © 2007