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1) Registration Data must be submitted for all of the players in your league. It is extremely important (and required) that each league submit the required player information for all of its players. Registration Data is due no later than 30 days after the start of your season. Incomplete data will not be accepted. To help leagues comply with the electronic registration requirements, we have posted an Electronic Registration Template form (using Microsoft Excel®) to the web site. The link to the template is:
Registration Excel Data Spreadsheet
2) The use of a Remittance Form will make it easier to keep track of the number of registered players so that we can, in turn, ensure that all appropriate fees are being paid to the USASA. Payment should be submitted with a League Remittance Form. To assist the leagues in calculating the payment due to the MDCVSA, we have posted a standardized Remittance Form. The link to the template is:
MDCVSA Remittance Form
Please DO NOT send payment until our Registrar has had a chance to review your Data, and account for duplicates or any mistakes, to give you an accurate number for payment. The league must register and pay for all of its players.
3) A league affiliation form will also need to be completed and submitted. This form lists the league's officers and contact information. This form is due at the beginning of each seasonal year, Sept 1.
Please complete all of the information requested in the cells that are shaded in gray. This form helps us keep in touch with league officers and lets us know what information can be posted on our web site. This form also lets each league tell us about its seasonal schedule (such as whether the league plays in the fall, winter, spring, and summer). The link is provided below:
League Affiliation Form
4) Please send, all of the above, to us, via email, to the following 2 email addresses:
mdcvsaprez@gmail.com
mdcvsa.info@gmail.com
5) Payment, once calculated by our Registrar, along with the Remittance Form, can be sent to the following address:
MDCVSA
P.O. Box 673
Locust Grove, Va 22508
It is also highly recommended that you retain a hard copy of all completed forms. While e-mail is a fairly reliable means of communication, it is not foolproof, so please keep hard copies of the submitted Remittance Form, all payment checks, and the completed Electronic Registration Template for your league's own internal records. This will ensure that you have a written record of what was sent.
Should you have any questions, please do not hesitate to contact the State Administrator, Mary Beth Falk, at:
703-492-KICK (5425)
or via email at:
mdcvsa.info@gmail.com
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